THAMES VALLEY DISTRICT SCHOOL BOARD

REGULAR MEETING

Meeting #:
Date:	Friday, August 10, 2018 at 7:00 P.m. - 10:00 P.m.
Location:	BOARD ROOM, EDUCATION CENTRE

TRUSTEES

• eSCRIBE Participant
• eSCRIBE Contributor
• Becky Keast
• Bonnie Williams

ADMINISTRATION AND OTHERS

• Leanne Kite
• eSCRIBE Admin
• Leanne Kite[eSCRIBE]

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1.

CALL TO ORDER

Board Chair Reid called the meeting to order at 9:22 a.m. and acknowledged the traditional territory on which the Board meeting is held.

2.

O CANADA

4.

APPROVAL OF AGENDA

Trustees Morell requested the Policy Working Committee report of 2018 May 14 be added to the agenda. 

• Moved by Becky Keast
  Seconded by Bonnie Williams

  THAT the agenda be approved on.... 

  
  CARRIED

5.

OFFICIAL RECORD

None

6.

RECOGNITIONS 

None

7.

CONFLICTS OF INTEREST

8.

CHAIR’S ANNOUNCEMENTS

None

9.

DIRECTOR’S ANNOUNCEMENTS

Director Elliott reported on the successful school openings. 

10.

PUBLIC INPUT

Public input was heard from two members of Oxford County regarding safe school zones. 

11.

MINUTES OF THE 2018 APRIL 24 REGULAR BOARD MEETING

a.

Confirmation of Minutes

• Moved by Becky Keast
  Seconded by Bonnie Williams

  THAT the minutes of the Regular Board meeting of 2018 April 24 be approved. 

  
  CARRIED

b.

Business Arising from Minutes

None

12.

STUDENT TRUSTEE UPDATE

Student Trustees provided their report.

13.

PRESENTATIONS FROM ADMINISTRATION

• eSCRIBE Participant declared a conflict on this item. (Personal)

a.

Leanne Kite - eSCRIBE Presentation

L. Kite provided the report. 

• Moved by Becky Keast
  Seconded by Bonnie Williams

  THAT the board approve the purchase of new cars for all corporate services staff.

  
  DEFEATED
• Moved by Becky Keast
  Seconded by Bonnie Williams

  That the Board approve the purchase of toy cars for all corporate services staff.

  
  CARRIED
• Moved by Becky Keast
  Seconded by Bonnie Williams

  Motion as amended

  
  CARRIED

14.

REPORTS FROM ADMINISTRATION

a.

Naming Report

Supervisor L. Munro presented the Naming Report. 

• Moved by Becky Keast
  Seconded by Bonnie Williams

  THAT the new Southeast Dorchester Elementary School be named H. K. RowlingsElementary School

  
  
• Moved by Becky Keast
  Seconded by Bonnie Williams

  THAT the new Southeast Dorchester School be named Harry Potter Elementary School. 

  
  CARRIED
• Moved by Bonnie Williams
  Seconded by Becky Keast

  Motion as amended

  
  CARRIED

b.

School Closure and Opening Timelines

• Moved by Bonnie Williams
  Seconded by Becky Keast

  THAT the School Closure and Openings report be deferred until 2018 June 1. 

  
  CARRIED

c.

Permanent Educational Assistant Staffing Increases 2018-19

• Moved by Bonnie Williams
  Seconded by Becky Keast

  THAT the Permanent Education Allotment be refered to the Planning and Priorities Committee of 2018 June 5 for discussion. 

  
  CARRIED

d.

Sample Late Report

Associate Director Culhane provided the Sample Late Report. 

Administration responded to questions of clarification. 

15.

REPORTS FROM BOARD COMMITTEES

a.

First Nations Advisory Committee, 2018 April 17

b.

Chair’s Committee, 2018 April 24

Trustee Morell presented the Chair's Committee report. There were no recommendations.

c.

Policy Working Committee,2018 April 24

Trustee Morell presented the Policy Working Committee report. There were no recommendations.

d.

Program and School Services Advisory Committee, 2018 May 1

Trustee Bennett presented the Program and School Services Advisory Committee report. There were no recommendations.

e.

Audit Committee, 2nd Tuesday

The report was provided. 

f.

Planning and Priorities Advisory Committee, 2018 May8

i.

Policy Working Committee, 2018 May 14

l.

Committee of the Whole, In-Camera, 2018 May 22

Trustee Morell provided the report. 

• Moved by Becky Keast
  Seconded by Bonnie Williams

  THAT the motions approved at the In-Camera session be approved. 

  
  CARRIED

18.

NOTICE OF MOTION

None

22.

ADJOURNMENT

The meeting adjourned at 11:00 p.m.